Bylaws
ARTICLE
I NAME
The
name of this organization shall be the City Clerks and Municipal
Finance Officers Association of Kansas.
ARTICLE
II PURPOSE [top]
The
purpose and objective of this Association shall be to develop
a better understanding of the official duties and obligations
of its members and to
promote the improvement of their offices
by development of standard
procedures, discussion of various
problems arising in these offices, promotion
of wider city
consciousness concerning the importance of municipal government
and its operation with particular reference to those services
and facilities administered by city clerks and municipal finance
officers, development of closer relationships and understanding
within this organization, and cooperation with other organizations
dedicated to the improvement of municipal affairs.
ARTICLE
III MEMBERSHIP [top]
There
shall be two classes of membership in the Association: Active
and Associate. Any person serving in the capacity of City
Clerk and/or Municipal Finance Officer of any city or governmental
agency of the State of Kansas,
either elected or appointed;
or any Assistant City Clerk, Deputy City Clerk, City Treasurer,
Assistant City Treasurer, Assistant City Finance Officer,
and other management level positions within a finance department,
i.e. Accounting
Manager and/or Revenue Manager shall be eligible
for active membership in this organization.
Associate membership may be retained by any member no longer
serving in a capacity described in the first paragraph of
this Article III. Associate membership may be obtained by
those holding full membership and voting rights in City Clerks
and Municipal Finance Officers associations of other states.
Associate members shall have no voting privileges.
The annual membership dues of the City Clerks and Municipal
Finance Officers Association of Kansas shall be established
or amended by the Board of Directors, based on discussion
by the membership during a regular meeting. The new dues structure
shall become effective one year after approval. Dues may vary
depending upon the class of the city; cities of the first
class, cities of the
second class, and cities of the third
class. Dues of "other agencies" shall be the same as established
by cities of the second class. Annual dues for associate members
shall be one-half the amount established for Kansas cities
of the
second class. Membership dues shall provide for membership
for one calendar year, from January 1st December 31st.
Membership
Dues Statement - 2008
Membership Dues Statement - 2008 (.pdf document)
ARTICLE
IV OFFICERS [top]
The
officers of this Association shall be an Executive Committee
and a Board of Directors. All officers shall be active members.
The Board of Directors shall consist of the Executive Committee
and six elected Directors. The Executive Committee shall be
the President, Vice President, Secretary, Treasurer and Past
President. The President shall be the Chairperson
of the Executive
Committee and the Board of Directors.
The terms of the offices of the President, Vice President,
Secretary and
Treasurer shall be one year. Two Directors shall
be elected each year, for three-year terms.
At the annual Spring business meeting, the Association members
present shall elect the Executive Committee and two Directors.
Nominations shall be made by the Nominating Committee comprised
of two Past Presidents and a member-at-large, with the immediate
Past President serving as Chairperson. Additional nominations
may be made from the floor. Where more than one person is
nominated for an office, the election for that position shall
be by ballot. No elected officer may succeed himself or herself
to the same office and no elected officer may hold office
for more than 90 days after they cease to be an active member.
Should a vacancy occur in the office of the President, the
Vice President would assume the duties of the President, and
the Secretary would assume the
duties of Vice President and
Secretary for the remainder of the term of office. Should
a vacancy occur in the office of the Vice President, the Secretary
would assume the duties of both Secretary and Vice President
for the remaining term
of office. A vacancy in the office
of Secretary or Treasurer would be filled for
the remainder
of the term by a majority of the Executive Committee.
Except as otherwise provided, the powers and duties of the
officers of the Association shall be such, as by the general
usage, are indicated by the title of their office. The President
shall have such other powers and duties as may be delegated
by the Board of Directors.
ARTICLE
V MEETINGS [top]
The
Board of Directors will meet three times each year. Board
of Director's meetings will be held in conjunction with the
CCMFOA Spring Conference and the Education/Program Planning
Committee meeting in June. At least one additional Board of
Director's meeting shall be scheduled by the President as
may be
required to transact the business of the Association.
The regular annual membership meeting will be held at the
CCMFOA Spring Conference. A Fall membership meeting will be
held each year at a time and
place to be determined by the
Board of Directors. Notice of the time and place
of such meeting
shall be announced at the Spring Conference, and notice published
in the WINGS newsletter.
ARTICLE
VI QUORUM [top]
A
majority of the Board of Directors or Executive Committee
shall constitute a quorum for the transaction of official
business.
ARTICLE
VIII OFFICIAL PUBLICATION [top]
The
official publication of this Association shall be the Wings
newsletter (see Links).
ARTICLE
IX PARLIAMENTARY AUTHORITY [top]
The
rules contained in "Robert's Rules of Order Revised" shall
govern the proceedings of the Association in all cases in
which they are applicable, and
where they are not inconsistent
with the By-laws or the special rules of order of this Association.
ARTICLE
X AMENDMENTS [top]
These
By-laws may be amended at the Spring annual meeting of the
Association by a two-thirds vote of the members present; provided
that copies of the proposed amendments shall be published
in the Wings newsletter at least 30 days prior to the
meeting.
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